For Architects
EVERY PHASE. EVERY PARTICIPANT. ONE CONSOLIDATED RECORD.
From the moment a contract is awarded through to the final handover, BuildHub consolidates all instructions, variations, documents, and approvals into a single secure workspace — accessible to you, the contractor, and the homeowner.
The issue
The site progresses faster than the documentation.
A contractor discusses something onsite and the homeowner gives verbal consent. Three weeks later, no one remembers the specifics — and you're left fielding questions.
Or imagine you describe a change, but the builder delivers a slightly different version. The client insists that wasn't their intent. You have an email from six months earlier and your memory of conversations — yet that's not enough.
BuildHub creates a structured, shared record of every decision — so when disputes arise, you can respond without relying on anyone's memory.
Guidance & Approvals
ALL GUIDANCE. FORMALLY RECORDED.
Every command you give, every drawing you submit, and every decision made during the project is recorded in BuildHub with a timestamp, the contributor's identity and complete context. Unlike scattered emails, it's organized, searchable, and permanent.
When a homeowner asks, "was this part of the original scope?" — you'll find the answer in BuildHub, not in your email.
- Documents sorted by classification: planning, structural, legal, images
- 10-minute deletion window — after this, items can only be voided, creating a permanent record
- Every upload is time-stamped and records the uploader's identity
- Searchable across the entire project timeline
- Accessible exclusively to authorized stakeholders
Change Order Management
CHANGES CONTROLLED. DISPUTES PREVENTED.
The 3-Stage Handshake turns every scope alteration into a formal, documented process. Initially the change is raised and deliberated upon with context captured, then the contractor presents the variation alongside a detailed breakdown of cost implications. The homeowner digitally approves or declines it — with date, time and precise amounts permanently recorded.
As the architect, you maintain a comprehensive log of every variation processed during the project, whether approved or rejected, complete with a full audit trail. This log exists independently of anyone’s recollection.
The Three-Step Handshake
Discuss → Propose → Approve. Every adjustment is formally authorised before any on-site work commences.
Client Involvement
YOUR CLIENT STAYS INFORMED. WITHOUT HAVING TO CONTACT YOU FIRST.
Homeowners with BuildHub access can view their project's current status, payment updates and the complete communication history directly in their portal. Any inquiries about payments made, outstanding amounts or contractual agreements are handled by the platform, removing the need for you to manage these escalations.
If a homeowner requires professional insights, they can reach out directly via BuildHub. That conversation will be documented, ensuring it isn’t buried in a WhatsApp message thread that might be impossible to locate months later.
- Homeowner portal delivering real-time project insights
- Messaging feature keeping a complete history
- Automatic progress updates delivered to homeowners
- Payment schedule accessible to all involved
- AI-driven client updates delivered in the contractor's tone
Professional Experience
THE LOG THAT PROTECTS YOUR PRACTICE.
Professional indemnity claims frequently proceed without solid evidence from either side. Email threads can be deleted, WhatsApp chats disappear, and recollections are often unreliable.
BuildHub creates a structured, timestamped audit trail—recording every instruction given, variation approved, document uploaded and message exchanged. It is not a legal guarantee, but it supplies a precise factual record that makes pursuing disputes far more difficult.
When project records are transparent, disputes are far less likely.
The Vault
Nothing disappears without a trace. There’s a 10-minute window for deletion, then a voiding-only phase — with a permanent record kept of the voiding activity.
How It Works
YOU ARE WELCOME HERE. NOTHING IS FOR SALE.
The contractor starts the project.
The builder or developer runs the project on BuildHub. They invite the homeowner and can also include you as an architect or consultant collaborator. You receive immediate access free of charge.
You work within a collaborative workspace.
Upload drawings, issue instructions, and assess variations — all in a single workspace used by the contractor and homeowner. No separate systems, no email forwarding, no version mismatches.
Record generated automatically.
Every activity — whether it's an upload, a message, a variation or a sign-off — is automatically timestamped and logged. By handover you'll have a complete, organised project history without needing to compile any information manually.
Commonly Asked Questions
ENQUIRIES FROM COMPANIES SIMILAR TO YOURS.
Is there a fee for architects to use BuildHub?
BuildHub is paid for by the contractor. If you're an architect or architectural technologist overseeing the project, you can be invited to join the project at no cost to you.
Does BuildHub follow RIBA stages?
BuildHub is used during the construction phase, specifically in RIBA Stages 5 and 6 (Construction and Handover). It maintains a consolidated record of all decisions, variations, documents, and approvals from contract award through to handover.
Can I be invited to several different projects?
Absolutely — you can collaborate on any number of BuildHub projects you are invited to, regardless of how many different contractors are managing them.
Will my client keep contacting me with questions that mean I have to chase the builder for responses?
Considerably less often. Homeowners using BuildHub can track real-time progress, financial updates and communications directly from their portal. Questions about contracts, payments made and outstanding balances are handled by the platform itself—removing the need for your involvement.
How does it support PI insurance?
BuildHub records a complete, timestamped audit of every instruction, variation approval, document upload and decision. If a professional indemnity claim arises, you hold a comprehensive project history that is far more difficult to dispute than email chains and recollections.
What happens to the records once the project finishes?
Project information is retained and remains accessible even after completion. Documents, communications and approvals are kept available for the full duration of the contractor–homeowner relationship — aiding defect-period management and serving as a record for future reference.
Can I manage what the homeowner can view?
The contractor managing the project is accountable for configuring visibility settings. Architects are engaged as collaborators and retain access to the project record. The homeowner portal delivers a client-focused view, highlighting the project's progress, financials and communications.
Is BuildHub suitable for design-and-build projects?
Absolutely — particularly on design-and-build or contractor-led projects where you supply architectural services directly to the contractor. BuildHub centralises all instructions and approvals in one place, protecting all parties if a dispute arises.
BETTER RECORDS. BETTER PROJECTS. FEWER DISPUTES.
Ask the contractor on your upcoming project to use BuildHub. If they’re not signed up yet, the Free Starter tier is entirely free for them to try.
A platform that keeps precise records safeguards everyone involved — you, the contractor, and the homeowner.
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