For Architects
EVERY PHASE. EVERY PARTICIPANT. A SINGLE RECORD.
From the moment a contract is awarded to the final handover, BuildHub consolidates all instructions, variations, documents, and approvals within a single, secure workspace — accessible to you, the contractor, and the homeowner.
The challenge
THE SITE PROGRESSES QUICKER THAN THE DOCUMENTATION.
A contractor communicates onsite, and the homeowner gives verbal approval. Three weeks later, no one recalls the details — and you’re left answering the inquiries.
Consider another scenario. You outline the change, but the builder executes something a bit altered. The client insists that was not their understanding. You possess an email from six months prior and a recollection of discussions. That isn't sufficient.
BuildHub establishes a structured, collective record for every decision made — ensuring that when issues surface, there are responses that don't rely on anyone's memory.
Guidelines & Approvals
ALL GUIDANCE. OFFICIALLY DOCUMENTED.
Every command you give, every drawing you submit, and every decision made during the project is recorded in BuildHub with a timestamp, the identity of the contributor, and complete context. Unlike scattered emails, it's organized, searchable, and permanent.
When a homeowner inquires, "was this part of the original scope?" — you’ll find the answer in BuildHub, not in your email.
- Organized document classifications: planning, structural, legal, images
- 10-minute delete option — post this period, only voiding allowed with a lasting record
- All uploads are time-stamped along with the uploader's identity
- Searchable throughout the entire project timeline
- Available exclusively to authorized stakeholders
Change Order Administration
CHANGES MANAGED. DISPUTES AVOIDED.
The 3-Stage Handshake transforms every scope alteration into a structured, documented procedure. Initially, the change is initiated and deliberated upon with context captured, followed by the contractor presenting the variation with a detailed cost implication breakdown. The homeowner then digitally either approves or declines it — with the date, time, and precise amounts permanently documented.
As the architect, you possess a comprehensive log of every variation processed during the project, whether approved or rejected, complete with a full audit trail. This log is independent of anyone’s recollection.
The Three-Stage Handshake
Discuss → Propose → Approve. Each adjustment is authorized prior to the commencement of work.
Client Engagement
YOUR CLIENT REMAINS UPDATED. WITHOUT NEEDING TO CONTACT YOU FIRST.
Homeowners with BuildHub access can view the current status of their project, payment updates, and the complete communication history right within their portal. Any inquiries regarding payments made, outstanding amounts, or contractual agreements are resolved by the platform, eliminating the need for you to handle these escalations.
If a homeowner requires professional insights, they can reach out directly via BuildHub. This conversation will be documented, ensuring it isn’t buried in a WhatsApp message thread that might be impossible to locate months later.
- Homeowner portal offering real-time project insights
- Messaging feature with complete history maintained
- Automatic progress updates sent to homeowners
- Payment schedule accessible by all involved
- AI-driven client updates presented in the contractor's tone
Professional Background
THE LOG THAT DEFENDS YOUR PRACTICE.
Professional indemnity claims often lack solid evidence from either party. Email chains might be erased, WhatsApp messages can vanish, and memories can be unreliable.
BuildHub establishes a well-organized, timestamped audit trail—documenting every instruction issued, variation approved, document uploaded, and message shared. While it doesn't serve as a legal assurance, it provides a detailed factual account that makes sustaining disputes significantly more challenging.
In projects where the record is transparent, disputes are less likely to arise.
The Vault
Nothing vanishes without a trace. There's a 10-minute window for deletion, followed by a voiding-only phase — all accompanied by a permanent record of the voiding activity.
How It Functions
YOU ARE WELCOME HERE. NOTHING IS BEING SOLD.
The contractor initiates the project.
The builder or developer manages the project on BuildHub. They extend invitations to the homeowner and have the option to invite you as an architect or consultant collaborator. You gain access at no cost.
You operate in a collaborative workspace.
Upload drawings, issue instructions, and assess variations — all within the same workspace shared by the contractor and homeowner. No need for separate systems, no email forwarding, no version discrepancies.
The record generates automatically.
Every activity — whether it's an upload, a message, a variation, or a sign-off — is automatically timestamped and recorded. By the time of handover, you'll have a full, organized project history without the need to assemble any information manually.
Frequently Asked Questions
INQUIRIES FROM BUSINESSES SIMILAR TO YOURS.
Is there a cost for architects using BuildHub?
BuildHub is funded by the contractor. If you're an architect or architectural technologist managing the project, you can receive an invitation to join the project at no expense on your part.
Does BuildHub adhere to RIBA stages?
BuildHub operates during the construction phase, specifically in RIBA Stages 5 and 6 (Construction and Handover). It provides a consolidated record of all decisions, variations, documents, and approvals from the contract award through to handover.
Is it possible for me to be invited to several projects?
Absolutely — you can collaborate on any number of BuildHub projects that you're invited to, irrespective of how many different contractors are managing them.
Will my client continue to reach out to me with inquiries that require me to pursue the builder for answers?
Significantly less frequently. Homeowners utilizing BuildHub can monitor real-time progress, financial updates, and communications right from their portal. Inquiries regarding agreements, payments made, and outstanding balances are addressed by the platform itself—eliminating the need for your involvement.
How does it assist with PI insurance?
BuildHub generates a comprehensive, timestamped log of every instruction, variation approval, document upload, and decision made. In the event of a professional indemnity claim, you possess an extensive project history that is significantly more challenging to contest compared to email threads and recollections.
What occurs with the records once the project concludes?
Project information is preserved even after completion. Documents, communications, and approvals are available for the duration of the relationship between the contractor and the homeowner — beneficial for defect periods and for future reference.
Am I able to manage what the homeowner is able to view?
The contractor overseeing the project is responsible for managing visibility settings. Architects are brought in as collaborators and have access to the project record. The homeowner portal presents a tailored view, designed for clients, showcasing the project's progress, financials, and communications.
Is BuildHub appropriate for design-and-build projects?
Absolutely — especially for design-and-build or contractor-led projects where you directly offer architectural services to the contractor. BuildHub consolidates all instructions and approvals in a single location, safeguarding all parties in case of a dispute.
IMPROVED RECORDS. IMPROVED PROJECTS. REDUCED DISPUTES.
Encourage the contractor for your upcoming project to utilize BuildHub. If they haven't joined yet, the Free Starter tier is completely free for them to explore.
A platform that maintains accurate records safeguards all parties involved — you, the contractor, and the homeowner.
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