Every Feature, Explained
WHAT BUILDHUB OFFERS.
A mobile-centric platform. Every tool a UK builder requires to enhance their business operations. No unnecessary features, no excess — just what you truly need.
SITE INSPECTION
To provide an accurate estimate, it’s essential to visit the site. BuildHub enables you to coordinate and book site visits directly with the homeowner — and while you’re there, every observation, conversation, and thought can be documented in one central location.
You can jot down notes, use voice dictation that transcribes instantly, and take photos directly from your mobile device. All of this is organised under the project, making it easy to integrate into your estimate as soon as you're back in your vehicle.
- Arrange and schedule site visits with homeowners directly from the project
- Send push notifications to the homeowner when en route
- Flexible note-taking — choose between structured or bullet-point formats
- Record voice notes that transcribe automatically
- Capture photos directly from your phone, saved to the project
- All site visit information is connected to the project and accessible during your estimate preparation
- Track site visit history — log every visit with date, time, and attendee details
Why it matters
Accurate estimates stem from comprehensive site surveys. BuildHub transforms a site visit from vague recollections and loose notes into a well-organized, searchable record — ensuring that nothing is overlooked, and your quote matches the true scope of the job rather than a blurred recollection of it.
Observe it. Record it. Reference it.
Voice memos. Images. Written notes. All integrated into the project — prepared for when you create the estimate.
COST ESTIMATION & QUOTATION
Quick Low/Mid/High estimates to assess a project, followed by AI-assisted quotes that analyze your plans and illustrate your profit margin prior to submission. Tailored to your specific rates and presented as branded PDFs for your clients to approve with a single tap.
- Low/Mid/High estimate range generated in just 90 seconds — right from the initial visit
- AI analyzes your drawings and produces an organized, itemized quote
- Profit margin visibility on each line — exclusive to builders, not visible to clients
- Tailor-made templates, pricing lists, and scopes of work for each project type
- Personalized customer portal featuring a one-tap Accept option and PDF download
- Automatically generated payment schedule and validity duration
Why it matters
Many builders either provide quotes too slowly, resulting in lost projects, or too swiftly, leading to financial losses. BuildHub addresses both issues—offering a reliable estimate in just minutes, followed by a comprehensive AI-enhanced quote based on your specific rates, with your profit margin clearly displayed before submission.
Estimate upfront. Quote when it matters.
From a quick 90-second estimate to a finalized quote — all without taking up your evenings.
PROJECTS & TASKS
Each project on BuildHub functions as a comprehensive operating system for construction. From the initial inquiry to the concluding sign-off, every stage, package, and specific task is organized, assignable, and easy to monitor.
The Work Breakdown Structure reflects the actual operational flow of UK builders on a site — segmented into phases (groundworks, structural, first fix, second fix, finishing), with work packages in each phase, and separate activities within each package. Every activity includes an assignee, duration, status of completion, and additional notes.
- Hierarchical task organization — phases, packages, tasks
- Allocate to team members, subcontractors, or clients
- Indicate completion with timestamp and user documentation
- Client visibility control for each activity — display or conceal from the homeowner
- Internal comments for each activity
- Calendar overview of all milestones and site actions
- Builder-specified blackout times (holidays, closures)
Why it matters
Many projects experience financial losses because the progress is often unclear. BuildHub provides you—with exclusive access—complete transparency, enabling you to share precisely what you want clients to observe.
COMMUNICATION
Two distinct chat channels for each project: one dedicated to your client, the other for your team. Both are completely logged, easily searchable, and thoroughly connected to the project.
AI transforms informal site notes ("poured slab, windows arriving tomorrow, waiting for electrician") into a concise, reassuring update in your tone. Homeowners can pose questions regarding their project and receive immediate responses from real-time project data — variations, payments, progress — without interrupting you.
- Dedicated Client and Team channels for each project
- Multimedia support: photos, files, videos
- Reply threads for messages
- Receipt tracking for message reads
- Email alerts and mobile push notifications
- AI-generated client updates from brief notes
- AI-driven homeowner questions and answers utilizing real-time project data
- Customizable tone of voice tailored to each builder
Why it matters
Construction professionals often spend more evenings communicating with clients than on actual building tasks. BuildHub takes care of the follow-ups, the clarifications, and the reassurances for you — using your voice.
VARIATIONS & THE TRILATERAL HANDSHAKE
Every scope change follows a systematic three-stage procedure — crafted to ensure clarity and prevent misunderstandings, misinterpretations, or disputes.
Stage 1 — Discuss. The change is introduced in a dialogue between the builder and the homeowner, with the context and rationale documented.
Stage 2 — Propose. The builder officially submits the variation within BuildHub, detailing the financial implications (whether an increase or decrease) with the reason noted.
Stage 3 — Approve. The homeowner evaluates the proposal and provides their digital approval or rejection. Their choice is permanently logged with the date, time, and precise figures.
Say goodbye to "I never agreed to that." No more disagreements at the project's conclusion regarding what was intended to be included. Just a streamlined, organized record of every modification.
- Three-step approach: consult, suggest, confirm
- Cost implications distinctly laid out prior to confirmation
- One-touch digital consent or denial from the homeowner
- Confirmed changes automatically adjust contract value
- Integrate into final milestone or include as a new payment phase
- Denied variations recorded along with rationale
- Comprehensive audit trail complete with timestamps
Why it matters
Disagreements regarding variations are the primary reason builders forfeit profits on otherwise lucrative projects. The 3-Stage Handshake eliminates this risk by ensuring that every change is discussed, priced, and formally approved before any work commences.
The Three-Stage Handshake
Debate. Suggest. Validate. Each alteration receives approval prior to the commencement of work.
THE VAULT
A well-organized, secure repository for all project documents — including planning drawings, structural calculations, contracts, certificates, warranties, site images, and communications.
Documents have a 10-minute window for deletion following upload. After this period, they can only be formally voided, and this voiding is permanently logged. Nothing can be erased without a trace. The Vault serves as the automatic paper trail for your project.
- Organized document classifications — planning, structural, legal, images, miscellaneous
- 10-minute window for deletion, followed by voiding-only
- Enduring record of all approvals and resolutions
- Builder Credential Vault — upload your insurance, FMB, NHBC certificates one time, accessible across all client projects
- Searchable throughout project history
- Secure cloud-based storage
Why it matters
Should any issues arise during a project — whether it’s a dispute, an insurance claim, or a customer complaint — The Vault serves as your evidential safeguard. While it doesn’t provide a legal warranty, it offers a thorough documentation that significantly complicates the creation of false disputes.
Nothing is lost.
10-minute window for deletion. After that, only voiding is permitted. Permanent record retained. Always.
FINANCIAL RECORDS
Every stage payment, every variation, every expense — all in a unified view. The Payment Schedule Architect automatically creates a payment schedule from the contract amount according to your selected approach. Builders initiate payment requests; homeowners approve; and all parties have access to the same figures.
- Automatically created payment schedules (weekly, phased, or manual)
- Payment status: Pending → Requested → Paid
- Real-time financial health indicator (paid / requested / remaining)
- Variation effects automatically updated in contract value
- Bank information pre-filled from your business profile
- Outstanding balance consistently visible to both parties
Why it matters
Cash flow is the downfall of small builders. BuildHub provides complete transparency regarding payment statuses for all parties involved — and clients are more likely to pay promptly when they understand precisely what they're being charged for.
Cash flow, managed effectively.
Awaiting. Requested. Completed. Utterly transparent. For all. At all times.
AI INTEGRATED, NOT ADDED ON
BuildHub incorporates AI seamlessly into the platform, transforming the tedious aspects of managing a construction business from hours into mere seconds. Each AI functionality aligns with your tailored tone of voice and established professional boundaries.
- AI-generated client updates derived from rough notes
- Homeowner Q&A leveraging live project information
- AI-driven quote creation from drawings or specifications (currently in development)
- AI proposal composition in your unique voice
- AI-enhanced Excel/CSV price list import — upload disorganized supplier price lists, AI organizes them
- Customizable per-builder persona, tone, and constraints
Why it matters
AI in BuildHub doesn’t substitute the builder—it eliminates the administrative tasks that obstruct the builder from focusing on the actual work. Every output is assessed by you prior to being sent out.
Artificial intelligence that serves your needs.
Initial notes in. Professional update produced. Checked by you prior to release.
MOOD BOARD
A dedicated visual collaboration area for each project. Homeowners and builders can upload inspiring images categorized by space — kitchen, lounge, bathroom, exterior. Before/after sliders illustrate the transformations. Comment threads ensure design choices are linked to the reference images.
- Inspiration gallery organized by location
- Before/after image sliders
- Comment sections for each image
- Image uploads from mobile or desktop
- Accessible to both builders and homeowners
Why it matters
Design choices made in the kitchen at 9pm are not lost in WhatsApp. They stay with the project, in the dialogue, ensuring everyone stays on the same page.
All your design choices, consolidated in one location.
Linked directly to the project. Not lost within a WhatsApp conversation.
MOBILE PRIORITY
BuildHub is a Progressive Web App. Add it to your iOS or Android home screen — it functions just like a native app. Update checklists directly from the site, reply to clients in an instant, and approve variations from your vehicle. The office is wherever you happen to be.
- Available for installation on iOS and Android home screens
- Operates offline and syncs upon reconnection
- Push notifications for important events (new messages, payment requests, variation approvals)
- Native access to camera and photo uploads
- No App Store charges, no need for native app updates, always up-to-date
Why it matters
A builder's office can be a van, a construction site, a kitchen, or a Costa. BuildHub is designed for that experience — not just for a conventional desk.
No App Store. No need for updates. Always up-to-date.
Access it directly from your browser. Compatible with both iOS and Android. Whether on-site, in your vehicle, or wherever you are.
YOUR BRAND, NOT THEIRS
Each homeowner using BuildHub encounters a completely branded portal—your logo, your tagline, your colour scheme. They won't encounter "Powered by BuildHub" prominently displayed in their experience. To them, this platform belongs to you.
- Upload your logo, tagline, and brand colours
- Consistent branding on all client-facing pages and emails
- Personalized domain for the client portal (Bespoke tier)
- Tailored configurations for each builder
- Integratable enquiry form for your current website
Why it matters
Clients assess professionalism based on their initial impression. A customized BuildHub portal gives a one-person business the appearance of a larger 50-person company.
Your brand. Their journey.
A solo venture that presents itself as a team of 50.
WITNESS IT PERSONALLY.
Begin your free trial on an actual project. Access complete features. No credit card required.
Begin Your Free Trial →Do you already hold an account? Log in